The Archive


The first in a series of articles and jottings from Mike Weston the BSN archivist.....
In 1980, soon after the Senior Division of the British School had moved to its new premises in Voorschoten, I was asked by the then Headmaster, Brian Davidson, if I would be interested in starting to put together a school archive. During the previous forty five years the school had been on the move much of the time, from one set of premises to another, and with each move most of the accumulated 'rubbish' had simply been thrown out. Prior to 1974 there had been no school magazine; there were no newsletters; most pupils and members of staff stayed for only short periods of time then scattered to the four corners of the globe taking all their memories and mementos with them. The result was that, apart from the general outlines, relatively little was known about the school's past.

Initially I approached the task with only luke-warm enthusiasm. I was already busy enough at work and this was one more job to add to the list - and not one in which I had any special interest. However, over the following months, to my surprise, I began to warm to the task. I obtained the names of several elderly ladies who had been on the staff in earlier times - Miss Macdona, Mrs Donaldson, Miss Segal, Miss Ife - and there followed a to and fro of letters, phone calls and visits. A fascinating picture began to emerge of a remarkable little dame-school that, for various reasons, had just grown and grown and grown. I sent out dozens of questionnaires to ex-pupils asking for their reminiscences and any photos or other items suitable for inclusion in an archive. And I began pestering colleagues and students still at the school. The school secretaries, I discovered, were more than happy to offload quite a bit of 'old junk' that was taking up valuable space in their cramped quarters. I was given a room up on the D floor and gradually the shelves began to fill.

That was twenty years ago. I am still running the archives, still enjoying it - and the room is now nearly full. Here is a sample of the sort of stuff it contains:
Magazine 1974 • past students' files
• over 5000 photos
• school prospectuses
• PTA Newsletters
• Speech Day programmes
• school magazines & yearbooks
School Musical • nearly 50 videos/audios/CD-ROMS
of school events
• examination results and reports
•programmes of concerts/plays/musicals
•committee and working group reports
• newspaper and magazine cuttings
New Building
• minutes of meetings • building plans • Field Course workbooks
• old school cups, medals, badges and regalia • many hundreds of letters etc. etc..
What sort of things do I have to do as archivist? Much of the time it's a question of working away quietly in the background, constantly checking that records (printed, written, pictorial or otherwise) of anything important that's taking place are not lost. Items from notice-boards, once they are out of date, are removed and filed away. Photos of sporting , cultural and social events are stuck in albums and, if possible, negatives obtained. Annual class- and team-photos have to be collected in and all students' names entered underneath. Material suitable for school publications has to be assembled. Often I have to work quite closely with the magazine editor or with Chris Burrett the P.R. officer responsible, amongst other things, for advertising, prospectuses and so on. Sometimes individual pupils, teachers or people from the past visit the archives for a look round. (Pictures of members of staff as they were twenty years ago never fail to amuse.)

Occasionally there have been exhibitions to organise - something which can be great fun but which takes many months of hard work. And then there are regular enquiries from past pupils or employers who need information or confirmation of certain facts from the ( sometimes quite distant) past. The ones I like least are those asking for details of all examinations sat by a certain student years ago. That can take an age. In an extreme case, for example, they may have sat Cambridge Proficiency, Certificaat Nederlands als Vreemde Taal, some O&C O.Levels, some London O.Levels, some SEAG G.C.S.E.s , some MEG G.C.S.E.s and some LEAG G.C.S.E.s, plus A.Levels and A/S Levels, all over a period of several years, repeating some exams at winter and summer sessions. For several months now I have gradually been feeding all that sort of information into the computer, but it will be a long time yet before the job is done and a couple of mouse-clicks reveal all. From time to time there have been quite entertaining and even bizarre inquiries. On one occasion I had some remarkable cloak-and-dagger dealings with a national secret service who were 'vetting' an ex-student as a possible agent. Or there was the middle-aged lady who had been a rather mischievous pupil many years before and who wrote to say she wanted all traces of that period of her life erased and would I please send her all her files and any other information I had about her. She shall remain nameless.


The 'Penarth'
Prosepectus
Perhaps the most astonishing of all occurred in 1986. I had been trying for several years to locate any teachers from 1935-40 and to that end had written countless letters, gone through gemeente records, advertised in the press and had even tried following up a lead that took me, figuratively speaking, to the public records of New Zealand. All to no avail. When that clue finally led to nothing I remember saying to the Headmaster: " Well, I did my best but I guess we'll never really know what went on in the pre-war period." Two days letter I received a letter from a Mr Packer in the small town of Penarth in South Wales. This gentleman, a total stranger, had been walking down the highstreet when he noticed what looked like a pamphlet lying in the gutter. Out of curiosity he picked it up to discover that it was a tattered twenty year old school-prospectus. One of ours from 1960!! What on earth it was doing in the gutter of a small town in South Wales heaven only knows, but there's more to come. This Mr Packer had an elderly aunt who had taught at an English School in The Hague before the war, and he was writing to see if, by any chance, we were the same school. The lady in question, by then in her eighties, was flown to Holland as a guest of the school and it was largely thanks to her that we were able to fill in most of the gaps about our early days.

Two photos included in The 'Penarth' Prospectus.

I wonder where they all are now?
Now that the B.S.N. has its own website and a flourishing Old Students Association, and thanks to those wonderful things called emails, there is an unprecedented flow of news between the school and ex-students and teachers. If anyone reading this is looking for information that they've not been able to find in our webpages, don't hesitate to get in touch with me (Mike Weston) at The British School, Jan van Hooflaan 3, 2252 BG Voorschoten or email me westmi @hotmail.com. I'll be more than happy to help if I can.

The Archivist

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